Academy Operations
Full-stack operations platform for beauty academies. Enrollment, attendance, fee reconciliation, scheduling, and certificates—all in one place.
One platform for everything a beauty academy needs to run. Students, attendance, payment reconciliation, scheduling, and certificates—unified.
Running a beauty academy shouldn't feel like fighting 5 different tools that don't talk to each other. Student records in one place, attendance in a notebook, fees in Google Sheets, WhatsApp for reminders, PDF certificates from a template.
Academy Operations replaces all of it. One platform. Built specifically for how beauty academies actually work.
The Story
Every beauty academy owner runs into the same walls.
Student records live in one system. Attendance goes into a register. Fees get tracked in Google Sheets. Payment reminders happen over WhatsApp. Certificates come from a Word template. Nothing connects.
The result: hours of manual reconciliation every week. Missed payments. Trainers double-booked. Students falling through cracks.
We built Academy Operations after spending months inside real academies, watching how owners, trainers, and admins actually work. The problem wasn't a lack of software—it was too much fragmented software.
One dashboard. One login. Everything from enrollment to certificate is one click away.
Features
Student Records, Attendance & Fees
The core loop of every academy—now unified into a single flow.
- Complete student profiles with photos, courses, batch assignments
- Daily attendance with quick-mark UI (30 students in under 60 seconds)
- Fee structures with installments, discounts, late fees
- Auto-generated receipts on every payment
- Student portal for self-service (fees, schedule, certificates)
Payment Reconciliation
Beauty academies collect payments every possible way—UPI, cash, cheque, card, WhatsApp Pay, bank transfer, split payments across weeks. Our reconciliation engine handles all of it.
- Match payments across multiple modes automatically
- Track partial payments with intelligent follow-up
- WhatsApp reminders for pending dues (auto-scheduled)
- End-of-day reconciliation reports
- Zero "payment came but got lost" incidents
Scheduling, Trainers & Certificates
- Drag-and-drop timetable builder
- Trainer assignments with conflict detection
- Auto-notify students when schedules change
- Custom-branded certificates on course completion
- Bulk certificate generation with QR verification
Inventory, Reports & Analytics
- Product and kit tracking (makeup, tools, consumables)
- Low-stock alerts before you run out
- Revenue reports by course, batch, or trainer
- Attendance trends and dropout warnings
- Full business analytics dashboard
Results
Real Impact
- Replaced 5 SaaS tools across 12 academies
- 32 hours/month saved on manual operations per academy
- Zero payment leakage since deployment
- Student self-service reduces admin overhead
Perfect For
Beauty academies of any size—single or multi-location. Makeup schools. Salon training institutes. Cosmetology academies.
Pricing
Custom pricing based on academy size and modules needed.
Every plan includes:
- Full platform access, all modules
- Onboarding + historical data migration
- Dedicated support during launch
- Custom-branded certificate templates
- WhatsApp integration
Book a Demo
See it working with your own data. Free 30-minute walkthrough tailored to your academy.
Built by Techvile — production platform running 12 beauty academies across India
Other builds
Automate the part of your business nobody wants to do.
We take on a small number of engagements each quarter. Bring the workflow you dread, the tool nobody built, or the operation that runs on tribal knowledge. We'll scope it, price it, and ship it.